A project manager is the glue that holds the various parts of the project together. Staff, contractors, and experts involved the project all take lead from the project manager. Without them, a project will almost certainly fail before it even has the chance to get started, so it’s important that the project management is as efficient as possible.
Timesheet management plays a huge role in this. A project manager is tasked with handling employee timesheets to ensure all employees are spending the required time on each task in the project. It’s understandable one of the most difficult aspects of project management, but there are ways to make things that big easier.
Check out some employee timesheet management tips recommended from some of the top project mangers around!
Start with a Detailed Project Plan
The more detailed the project plan is the easier timesheet management becomes. Take the time to develop all aspects of the project management, including the final goal and all required steps to get there, and then use this to create a detailed and accurate employee timesheet.
When laying out each part of the project, you get a clearer understanding of what steps require the most time.
With this information you can allocate appropriate work hours to the employee timesheets, giving employees a clear picture of who handles each task. This also makes it easier to track work hours, as you know exactly how much time needs spent on each aspect of the project.
Always Assume You Need More Time
An important rule of timesheet management is to always assume you need more time. After estimating the duration of the project from start to finish, add on around 10-20% more time just to cover all possible outcomes.
Anyone involved in time management on projects knows that something can and usually does go wrong. By assuming you’ll need more time when creating the employee timesheet, you’ll have spare time to allocate towards any issues that will probably arise.
Should nothing go wrong then the project management looks even better as you’ve finished ahead of schedule!
Maintain Strong Lines of Communication
Timesheet management is an on-going process, so make everything easier on yourself by maintaining a strong line of communication with all team members, especially when working large projects.
Meetings are a must to stay on top of the time management and to help track work hours, while it’s important to speak with each member individual to assess how far along each task is. Always make sure they know you’re available should they fall behind or have any uncertainties about the project.
Take Advantage of Technology to Track Time
Timesheet management becomes much easier when using the latest available technologies. For instance, time tracking software and time tracking apps make it quick and easy to track work hours to ensure everything is on schedule and everyone gets paid for their hours worked.
Even employees working remotely can easily use time tracking apps to input their hours, while time tracking software allows employees to log times for each specific task. This breakdown of data makes timesheets management much more efficient.
You can see exactly how long certain tasks take, how the entire project is progressing, and who the most efficient employees are.
Remote Workers Can Be More Efficient
Can parts of the project be completed from home? If so, it’s always worthwhile as allowing employees to work from home usually leads to increased efficiency. Thanks to time tracking apps, staff can log in remotely from home, allowing you to continue managing timesheets without disruption.
If your business is looking for a great employee time tracking solution, then you should really consider checking out Boomr. They specialize in workforce management and time tracking for employees no matter where they are located. You can even try their timesheet management app free for 30-days too with no credit card or further obligation required. They help over 40,000 businesses around the world with timesheets management. Try them out!