Do you ever feel like you’re in meetings all day but still forget what got discussed? Maybe you jot down things during the call, but it’s hard to keep up or focus properly.
Sometimes, by the time the meeting ends, you’re already too tired to organize your notes or plan what’s next. That’s where AI tools can quietly help you out.
These tools don’t need you to type anything during the call. They listen, write, summarize, and even pull out important tasks for you. They were made for different meeting styles, and now they’re being used by teams, individuals, and companies that want to spend less time in meetings and work more effectively.
Let’s review how they operate and which may correspond with the way you like to run your meetings.
Why AI Tools Make Meeting Notes Easier
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Meetings are where things get discussed, planned, and decided. But remembering every single thing or writing it all down is not always possible. Even if you try hard to keep notes, you might still miss something. AI note-taker tools help by doing this part for you, especially when it comes to taking concise meeting notes without missing key points.
They sit quietly during your call, listen to what’s being said, and give you a written version afterward. Some of them also give you a summary and even suggest what you should do next. This way, nothing is missed, and you don’t have to go back to long recordings or keep asking others what was discussed.
These tools are useful whether you’re in one meeting a day or ten. And they’re helpful in different types of calls—like client updates, team catch-ups, or planning sessions.
Let’s now go through a few AI tools that are doing this job well.
Amie
Amie works in the background without any bot entering your call. So, your meetings go on as usual, without anyone feeling there’s something extra happening. It listens in on the meeting and delivers you a summary within a minute.
It also integrates with popular platforms such as Zoom, Google Meet, and Microsoft Teams. It understands who is speaking, keeps the technical words in place, and points out the next steps clearly. One interesting thing is that Amie works in 99 languages, and 17 of them also support speaker labels.
You can also search past meetings just like chatting with a person. You type in what you’re trying to remember, and it shows you exactly where that part was discussed.
Krisp AI
Krisp is good if you work in a place with background noise. It removes that noise and makes sure the meeting audio is clear. It also writes what was said and gives you the main points, making it one of the best AI note-takers for people who need clean audio and clear summaries.
It doesn’t always need to join as a bot, and it handles your audio locally, which helps if your company is strict about privacy. Krisp also lets you ask questions from your meeting transcript. You can type things like “What was the deadline?” and it finds that part for you.
It fits well if you want better audio and clean notes together.
Fireflies AI
Fireflies is used a lot by people who talk to clients or leads. It records the call, turns it into notes, and works with apps like Salesforce and HubSpot.
You don’t need to add a bot to the call, which is good when speaking with clients. All meetings are stored, and you can search them later using simple keywords or voice commands. It also shows you decisions, tasks, and key takeaways without needing to listen again.
It’s helpful when you want to follow up quickly after a call or track what was said during deals and pitches.
Otter.ai
Otter is more of a team tool. It adds a bot to your call and gives you notes while the meeting is going on. You can edit those notes during or after the call. You can also tag who said what or fix small errors.
One helpful feature is that you can search your notes by asking questions. So, if you’re trying to find when someone mentioned a budget or deadline, you can type that in, and Otter shows you.
This tool works well when more than one person is handling meeting notes or when your team likes to go back and improve what was written.
Fathom
Fathom records your meetings and gives you short summaries right after the call. If you spot something important during the meeting, you can highlight it, and Fathom will keep it aside. Afterward, you can even group those moments and send them out to your team.
It works with Slack, Notion, Google Docs, and CRMs. It also reminds you of your meetings, records them on time, and sends out key points quickly.
This one is good for people who often share updates with others or need to pick parts of meetings to share.
Jamie
Jamie works fully on your computer. It doesn’t send data outside or to the cloud. It records only audio and then creates a clear summary. You can also set up custom note templates or use shortcuts to speed things up.
If your team follows strict privacy rules or works in finance or legal, this kind of tool is useful. It still gives you everything you need—transcripts, summaries, and search—but keeps the files on your device.
Tactiq AI
Tactiq is a Chrome extension. It shows real-time transcripts during your call and lets you mark important parts. It supports many languages and allows you to ask simple questions using AI prompts.
It works with Google Meet, Zoom, and Teams, and is simple to install. If you want quick results during the meeting itself, this one fits well.
TL;DV
TL;DV gives you meeting highlights with timestamps. So if you only want to hear the most important parts later, you don’t have to watch the whole recording.
You can also search transcripts or add your notes and clips. It helps teams who work across time zones or want to stay updated without sitting through long calls.
Choosing What Fits You
All the tools above are doing a good job. Each one works in its way, and choosing one just depends on how you work.
If you prefer something that runs silently and gives quick summaries, Amie might suit you. If you want better sound and more control over privacy, Krisp or Jamie are good options. Teams that work together on notes may like Otter, and if you often talk to clients, Fireflies or Fathom offer strong features.
The main thing is to match the tool to the way your meetings happen and how you like to use the notes afterward.
Conclusion
Writing notes by hand or trying to remember what was said in a long meeting is not always easy. AI note-taking tools can make this part of your work smoother. They record, summarize, and even help with planning the next steps.
Both tools have their quirks, so it’s worth giving one a test run to see if it suits your work style. As you begin using them, you’ll find it easier to concentrate in meetings, then stay organized afterwards, and eventually save time throughout each day.